Houston First recognizes and appreciates the importance of cultivating an environment that nurtures talent; is equitable and values different perspectives and backgrounds; and, above all, is respectful to everyone.

We are seeking a highly motivated and detail-oriented individual for the role of Event Coordinator.  As an Event Coordinator, you will be responsible for coordinating and managing consumer events and small-scale events. Your primary goal will be to ensure the success of each event, meeting and exceeding our clients' objectives and expectations.

SUPERVISORY RESPONSIBILITIES

• ☒ Oversees and give direction to contractors during event

• Works closely with sales team at the start of the event management process to get as much information as possible and to conduct site visits with client
• Meets with client show manager to determine what type of event they want and event needs
• Handles all pre-planning with clients, determine what services will be required and coordinate required services ensuring that everyone has all the information necessary, such as instructions, schedules, equipment and inventory needs
• Executes and explain contract with client
• Monitors event from move-in all, set-up, actual event, break down and move-out
• Ensures that the event is in compliance with all building and City of Houston Fire Codes
• Completes and closes all event paperwork and files
• Ensures that all event information is accurate and up to date in the system
• Assists Event Manager with Momentous (formally Ungerboeck) reports as needed
• Other duties and special projects as required

• Bachelor’s Degree or professional designation through IAVM
• 3 years’ experience as an Event Coordinator in a convention center, theater, hotel or similar environment preferred.

Computer literacy with knowledge of Microsoft Outlook, in particular, MS Word and Excel

• Ability to work independently and pro-actively on a variety of events and projects
• Ability to manage changing program elements and prioritize effectively
• Outstanding organizational skills, excellent judgment and attention to detail
• Ability to work cooperatively, under pressure, with a variety of internal and external clients

• ☒ No major sources of discomfort; normal office environment
• ☒ Ability to work flexible hours, including evenings and weekends as needed.
• ☒ Extra hours required occasionally to meet deadlines or work events
• ☒ Ability to travel to local/ tradeshows/conventions/ conferences/ training and development